In this blog post, we will explore the Email Templates settings in OJS and learn how to configure them to ensure effective communication with your journal’s authors, reviewers, and editors. We will discuss the different types of email templates available, including submission acknowledgments, review requests, and decision notifications.
You will also learn how to customize email templates, create new ones, and configure email settings such as the sender name and email address. By the end of this post, you will have a comprehensive understanding of how to optimize your Emails & Templates settings to streamline communication and enhance the user experience for your journal.
If you would like to learn more about other sections of the OJS Workflow, you can check out our other guides and tutorials:
However, for the purpose of this article, we will focus solely on the Review Settings section of the OJS Workflow.
Email Templates Settings in OJS #
Email Setup #
The Email setup of the system allows you to configure the various emails that are automatically sent out to users during different stages of the submission and review process. This includes emails sent to authors, reviewers, editors, and journal managers. By customizing the content and appearance of these emails, you can ensure that they are informative, professional, and consistent with your journal’s branding and messaging.

The Signature field allows you to add information that will appear at the bottom of every email sent out by the system. This can include your name, title, and any other relevant information you want to include.
The Bounce Address field is where you can specify an email address to which notifications will be sent in case an email sent by the system fails to deliver. For example, if the email address of the recipient is no longer valid, the system will send a notification to the email address specified in the Bounce Address field.
Email Templates #
OJS allows for streamlined communication through the use of prepared email messages. However, some configuration is required to send emails. For more information on how to configure email settings, please refer to the Administrator’s Guide.
Under the Emails tab, you can view and modify the prepared email templates. Each email template’s title and summary are displayed in a list for easy access.

If you click the arrow beside each email template, you can view the subject and contents of the message, as well as the default sender and recipient. This information can be modified as needed to fit your journal’s workflow and communication needs.

You can search for an email template by entering a keyword in the Search box. Clicking the Filters button will reveal options to filter the templates by status, sender, recipient, and workflow stage. These filters can help you locate specific templates you want to edit.
