How to Change or Reset User Password in OJS

In the digital world of academic publishing, Open Journal Systems (OJS) is a pivotal platform that enables the management and publication of scholarly journals. A common task that users and administrators often encounter is the need to change or reset passwords. Ensuring secure and accessible accounts is critical for the smooth operation of any journal managed through OJS. This guide provides a straightforward, step-by-step approach to changing or resetting user passwords in the OJS.

For Administrators: Changing a User’s Password #

As an administrator, you hold the responsibility of managing user accounts, which includes the capability to reset passwords for users when necessary. Below is the process to change a user’s password:

• Log in to the OJS Dashboard
  • To begin, access your OJS website and log in using your administrator account credentials.
• Navigate to Users
  • Once on the main dashboard, locate and click on ‘Users & Roles.’ From the dropdown menu that appears, select ‘Users.’
• Locate the User Account
  • Within the ‘Users’ section, you can find the particular user by utilizing the search function. You can search by various criteria such as username or email address.
• Access User Profile for Editing
  • Find the user whose password needs alteration and click on the ‘Edit User’ link adjacent to their name.

• Change Password Section
  • In the user’s profile, scroll until you reach the ‘Change Password’ section.
• Enter and Confirm the New Password
  • You will be required to enter the new password in both the ‘Password’ and ‘Repeat Password’ fields to confirm accuracy.

• Save Changes
  • Click on ‘Save’ at the bottom of the page to update and save the new password for the user account.

• Notify User
  • It’s important to communicate the password change to the user. This should be done securely, ideally through encrypted email or another secure method. Remind them that they should log in and personalize their password promptly.

For Users: Resetting Your Own Password #

Users who may have forgotten their password or wish to reset it for security reasons can do so easily without administrator intervention. Here is how you can reset your own password:

• Login Page
  • Visit the login page for your specific OJS-based Journal site.

• Forgot Password Link
  • Look for and click on the ‘Forgot your password?’ link, typically found below the log in fields.
• Submit Your Email Address
  • You’ll be prompted to enter the email address associated with your OJS account.

• Check Your Email Inbox
  • After submitting your email address, wait for a password reset email from OJS. Remember to check other folders like spam or junk if it doesn’t appear in your inbox within a few minutes.
• Password Reset Email
  • Open the email from OJS and find the password reset link included within.
• Create New Password
  • The link will redirect you to a page where you can input a new password. Enter your desired password into both the ‘New Password’ and ‘Repeat New Password’ fields for confirmation.
• Confirm Password Reset
  • Click on ‘Reset Password’ to finalize your new password.
• Successful Login Attempt
  • With your password reset, navigate back to the login page and access your account using your new credentials.

Creating a Strong Password: Best Practices #

While resetting or creating a new password, it’s crucial to make it strong and secure to prevent unauthorized access. Here are some best practices:

• Ensure your password is at least 15 characters long; longer passwords are generally more secure.
• Use a mix of uppercase letters, lowercase letters, numbers, and symbols.
• Avoid common words, phrases, or easily guessed information such as personal details.
• Do not use the same password across multiple sites or platforms.

Regularly updating your password and keeping it confidential are fundamental aspects of maintaining security on any online platform, including OJS.

Our Professional Services for OJS #

Our firm offers a suite of services to enhance your academic journal’s digital presence:

• Journal Website Design: Tailored web design solutions that embody the essence of your academic publication.
• OJS Upgrade Service: Ensure your platform is utilizing the latest features and security enhancements.
• OJS Support: A dedicated team ready to assist with any technical or operational queries.

Conclusion #

Password management is a key component of maintaining secure access to OJS for both administrators and users. By following these steps, you can ensure that accounts remain secure yet accessible to authorized individuals only. If you face any issues or require additional assistance, do not hesitate to reach out to your system administrator or technical support team for help.

In conclusion, safeguarding your journal’s integrity starts with something as simple as proper password management. By adhering to these instructions and best practices for creating strong passwords, you contribute significantly to the security of your personal account and the OJS platform as a whole.